Please Note
Conference is by invitation only
| Friday 9.26 | Changelings Arrivals |
| Saturday 9.27 | Changelings Meeting |
| Sunday 9.28 | Changelings Meeting | Science Meeting Arrivals | Cocktail Reception 5:30-7 | Dinner 7:15 |
| Monday 9.29 | Climate Science Presentations |
| Tuesday 9.30 | Climate Science Presentations | Campfire & Music |
| Wednesday 10.1 | Morning Departures |
Please note that the conference does not cover or reimburse travel expenses.
Changelings meeting attendees* should plan to arrive no later than 4:00 PM Friday 9.26.24 at Dane County Airport (MSN)
Science Meeting attendees* should plan to arrive no later than 4:00 PM Sunday 9.28.24 at Dane County Airport (MSN)
*Please refer to your invitation for which meeting you are invited to.
We will advise attendees of travel arrangements to and from the Dane County Airport in Madison, Wisconsin. Upon arrival in Madison, gather your bags and meet your driver at the exit doors outside of baggage claim. Airport logistics and pick up schedule will be emailed a week before the conference. From here, you will be driven to Leeward Farm. If you arrive later than 4:00 PM on Sunday, you will need to rent a car to drive to the farm. If you are traveling by car, driving directions will be emailed upon request.
If your departure is earlier than 11:45am, we may reserve a room for you near the Madison Airport for Tuesday evening (pending final list of guest flight information). You are responsible for the cost of your room in Madison.
| Shuttle 1: Departs Leeward Farm 6:45 AM | Arrive Dane County Airport 8:45 AM |
| Shuttle 2: Departs Leeward Farm 10:00 AM | Arrive Dane County Airport 12:00 PM |
Participants will share their latest research with peers via 15-minute talks accompanied by onscreen presentations (Powerpoint or Keynote). The ratio for presentations is 1920px x 1080px. Posters are encouraged, please indicate in your registration if you will have a poster so that we may prepare ample space. Tall easels will be available.
Lodging: Accommodations will be at Leeward Farm. Due to the number of attendees there may be as many as 3 people sharing a room, towels will be provided. Rooms will be assigned based on same sex identification. If you have concerns about lodging, please contact us to receive referrals to a local hotel (self-pay).
Meals: We are thrilled to welcome back our 2023/2024 chefs, Food by FARE. All meals will be provided in our outdoor food tent. Please advise in your registration form if you have special dietary restrictions or allergies or other special accommodations.
Health & Wellness: All meetings are held indoors; masking will be optional. There will be a limited number of Covid-19 self-tests available. If you don't feel well, please do not travel.
Packing: Late September & early October can bring cool mornings and evenings, and a chance of rain. A light jacket, hiking boots and a headlamp for walking in the dark back to your room are ideal. Our meeting space is often cool, casual attire with layers recommended. We recommend wearing sturdy socks as shoes are prohibited indoors on carpet or hardwood floors. Shoes are allowed in the Science Meeting areas. We will have a campfire on Tuesday evening; your acoustic instruments are welcome! Trails will be available for walking and running.
For more on what to expect, see the 2024 Conference Recap.
No Photography: Please do not photograph/share/post/tag on social media or the internet any images inside buildings to respect the privacy of the family.
Please do not wear shoes indoors on carpet or hardwood floors.
For the safety of all, no driving on the property during the conference.
TO ALL NEW ATTENDEES
Our photographer will connect with you to have your photo taken for the Comer Family Foundation website. We will share images for your personal/professional use.
SEND LINKS TO YOUR PUBLISHED PAPERS
Please submit links to your latest papers and we will add them to our archive.
FELLOWS LISTINGS
Please let us know via email if you have any edits or updates to your fellows listing. If you have edits, please email them to Alison.
Take a moment to get to know support staff from Leeward Farm, Comer Family Foundation, Medill Tech Team. We're here to make your conference experience comfortable so that you can focus on the science. If you have a question, please don't hesitate to ask.